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Full job description

Assist the Controller in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports by generally accepted accounting principles and the Hotels and Resorts Standards.

• Sort and verify the accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform the Controller of any potential concerns.
• Post city ledger payments in the property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform the Controller of any potential uncollectible accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
• Set up new accounts per the established credit policy.
• Assist in reconciling open account status items.
• Input General Cashier Summary and maintain binder.
• File and distribute credit card cancellations, bulletins, and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
• Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up-to-date Purchase Order Log.
• Route invoices with purchase orders attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment, and ensure all appropriate signatures and back-up attached.
• Pay all hotel invoices promptly ensuring accuracy of the amount paid, account coding, invoice extension and that all discounts are taken.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file, and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Controller.
• Comply with attendance rules and be available to work regularly.
• Perform any other job-related duties as assigned.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8-hour shift
• Monday to Friday